Attention Nominees for PTA Board. Here is a brief description of the
duties of each officer. If you plan on running for Office, please
contact the Ardmore PTA at ardmoremdpta@gmail.com. Thanks for your
participation.
Ardmore PTA Board
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Officer Duties:
Section 1. The president shall
a. preside at all meeting of this local PTA/PTSA, the board of directors, and executive committee;
b. coordinate the work of the officers and committees of this local PTA/PTSA in order that the purposes may be
promoted;
c. be a member ex officio of all committees except the nominating committee;
d. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the
board of directors;
e. review and initial bank statements monthly; and
f. represent this local PTA/PTSA at all council meetings or send an alternate.
Section 2. The vice presidents) shall
a. act as aide(s) to the president;
b. in their designated order perform the duties of the president in the absence or inability of that officer to serve; and
c. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the
board of directors.
Section 3. The secretary shall
a. record the minutes of all meetings of this local PTA/PTSA, the board of directors, and executive committee;
b. be prepared to read the minutes of the previous meeting;
c. file all records;
d. have a current copy of the bylaws;
e. maintain a current membership list; and
f. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the
board of directors.
Section 4. The treasurer shall
a. have custody of all funds of this local PTA/PTSA;
b. keep a full and accurate account of receipts and expenditures including reconciliation of the bank statement
each month;
c. make disbursements as authorized by the president or board of directors of this local PTA/PTSA in accordance
with the budget adopted by this local PTA/PTSA;
d. present a written financial statement at every meeting of the executive committee, the board of directors, the
general membership and at other times when requested by the board of directors;
e. make a final report before the newly elected officers officially assume their duties;
f. be responsible for the maintenance of such books of account and records as to conform to the requirements of
Article IV, Section 14 of these bylaws;
g. be responsible for preparing and filing all necessary tax forms;
h. have the accounts examined at the close of the fiscal year and upon change of treasurer by an auditor or an
auditing committee of not less than three (3) persons who, satisfied that the treasurer's annual report is correct,
shall sign a statement of that fact at the end of the report. An auditor or an auditing committee shall be selected
by the board of directors at least thirty (30) days before the new officers assume their duties; and
i. perform such other duties as may be prescribed in these bylaws or assigned by this local PTA/PTSA or by the
board of directors.
